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Windy City Harvest Incubator Coordinator

Requisition Number: 
Windy City Harvest
Job Status: 
The Incubator Coordinator oversees all administrative aspects of Incubator program implementation. In addition to managing the performance of Incubator farm businesses, the Coordinator is responsible for managing community partnerships. The Coordinator oversees allotment programming at three partner sites. The Coordinator oversees a one-quarter-acre demonstration production farm.
Duties and Responsibilities: 

In this role, you will be responsible for the following: 

  • Oversee recruitment for all Incubator farm businesses and allotment gardeners with a committee.
  • Manage and enforce MOU for farm businesses.
  • Enforce shared Windy City Harvest standards with all reports.
  • Meet earned revenue opportunities including sales goal for one-quarter-acre production farm, Windy City Harvest-led workshops and tours.
  • Coordinate all aspects of one-quarter-acre production farm site following a crop plan and production schedule throughout four seasons following sustainable practices.
  • Hold monthly Incubator farmer-led meetings and maintain Google group.
  • Attend and participate in appropriate community meetings.
  • Review and approve payroll for all reports.
  • Oversee the timely collection and tracking of evaluation data including pre- and post surveys.
  • Manage performance of farm businesses through evaluations.
  • Enforce Windy City Harvest food safety standards and grading with Incubators in shared marketing program.
  • Oversee budget for Legends South Farm and allotment program. Oversee expense reporting to ensure on-time and accurate reporting.
  • Work with programming team to ensure that all programming goals and deadlines are being on site.
  • Oversee all ADP payroll processes, ensuring all seasonal staff associated with Incubator and allotment are following payroll best practices.
  • Work as part of the Windy City Harvest team reporting at weekly meetings.
  • Assist with onboarding of other staff as appropriate to ensure no responsibilities are being left undone.
  • Support in managing and operating fleet including trucks & refrigerated vans. Make deliveries and transport staff as necessary.
  • Serve as a resource for community partners.

Key Garden competencies/behaviors desired

  • Communicates in a manner that gains the trust and support of others at all levels.
  • Works effectively with others despite differences of opinion and style; builds alliances.
  • Has a tolerance for opposing points of view.
  • Strives for collaboration. Works cooperatively, as a positive contributor to the team.
  • Demonstrates a positive attitude and shows kindness in all workplace interactions.
  • Makes decisions appropriate for level of responsibility.
  • Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
  • Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
  • Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
  • Recognizes problems, constructively identifies and articulates solutions.
  • Picks up garbage when it is seen regardless of position.
  • Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
  • Is welcoming of new hires.
  • Is capable of training individuals with varying levels of work experience.
  • Thrives in high communication environments and is capable of public speaking, presentations and providing tours.

Our ideal candidate will have the following:

  • 3 years of programming and farming experience
  • Experience managing and motivating people, teams and meeting goals
  • Farming certificate
  • Experience managing complex community partnerships
  • Excellent organizational skills
  • Ability and willingness to commute regionally and work from various locations; access to personal vehicle to be used for work purposes
  • Commitment to the mission of Windy City Harvest and Chicago Botanic Garden
Physical Demands: 
Office and farm setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, and fax machines. Some requirements for lifting, pushing, or pulling items less than 75 pounds. Ability to work outside in all weather conditions.
Why Apply?: 

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.

In accordance with Title IX of the Education Amendments Act of 1972, the Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX coordinator should you have questions or concerns.