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Plant Recorder Assistant

Requisition Number: 
Living Plant Documentation
Job Status: 
This grant-funded position assists the Director and Plant Recorder of the Living Plant Documentation department in completing an inventory of the herbaceous perennial plants in the Living Collections.
Duties and Responsibilities: 

In this role you will be responsible for the following: 

  • Utilizing inventory, maps, and labels to verify the presence and quantities of the herbaceous perennials in the plant collections.
  • Utilizing the plant accessions database to update the current records indicating the found number of plants of each accession as they are verified (in one or more locations).
  • Assisting with the identification of perennials that are missing their display labels and report the need for a display label to the Labeling Coordinator.
  • Recording any changes in sublocation that are missing from the database and providing that information to the Geographic Information Specialist to enable the maps to be updated.
  • Manufacturing and placement of accession tags on stakes to identify perennials that are a high priority part of the American Public Gardens Association (APGA) Plant Collections Network (PCN) collections held by the Garden.

Key Garden competencies/behaviors desired:

  • Communicates in a manner that gains the trust and support of others at all levels.
  • Works effectively with others despite differences of opinion and style; builds alliances.
  • Has a tolerance for opposing points of view.
  • Strives for collaboration. Works cooperatively, as a positive contributor to the team.
  • Demonstrates a positive attitude and shows kindness in all workplace interactions.
  • Makes decisions appropriate for level of responsibility.
  • Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
  • Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
  • Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
  • Recognizes problems, constructively identifies and articulates solutions.
  • Picks up garbage when it is seen regardless of position.
  • Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
  • Is welcoming of new hires.



Our ideal candidate will have the following:

  • Two-year associate's degree with emphasis in horticulture, floriculture, or related fields in agriculture.
  • Previous experience with Sequel or Access databases; previous experience with ArcGIS and/or GPS.
  • Good knowledge of perennials hardy to USDA zone 5.
  • Ability to use printed and online keys or herbarium vouchers to key out plants whose identity is unknown.
  • High level of attention to detail.
  • Outgoing personality able to build collaborations with staff and volunteers who can contribute to the success of the project.
  • Once trained, able to work independently.


Physical Demands: 
Office setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, embossers and fax machines. Some requirements for lifting, pushing, or pulling labels and stakes less than 30 pounds.
Why Apply?: 

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.

In accordance with Title IX of the Education Amendments Act of 1972, the Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX coordinator should you have questions or concerns.