Plant Recorder

Requisition Number: 
Living Plant Documentation
Job Status: 
The plant recorder is a critical position in the service-oriented Living Plant Documentation department. This position interfaces with a number of constituents, including staff in horticulture, development, communications, science, education and senior management. Accuracy and timeliness of data delivery is of paramount importance. Plant identification skills are used frequently in addressing the needs of other staff, visitors, and members. This is a year-round, full-time position, working Monday through Friday, 8:30 a.m. – 4:30 p.m.
Duties and Responsibilities: 

In this role, you will be responsible for the following: 

  • Maintaining the accuracy of all of the data in the Gardens relational databases, including all tables in the Lookup Database and CBGRecorder Accessions databases.
  • Reviewing and editing all new germplasm nomenclature as it is brought into the Garden for compliance with most recent taxonomic treatments.
  • Collaborating with the Geographic Information Systems specialist and labelling coordinator to ensure they have the data needed to fulfill their responsibilities.
  • Overseeing the What’s In Bloom phenology through the Volunteer Team Leader.
  • Producing monthly, semi-annual and annual reports in specified formats in addition to custom reports, as directed, and in a timely manner.
  • Assisting with the recruitment, training, and management of volunteers.
  • Assisting with the orientation/training/mentoring of new staff who have a need to access the data in the Plant Records databases.
  • Assisting with the training and management of interns and seasonal employees.
  • Providing assistance with Plant Requisition System plant requests as needed.
  • Assisting in the preparation and migration of data from the existing SQL/Access databases to BRAHMS.
  • Assisting in the collation of all out of Production transfers of accessioned plants and ensuring this information is reflected in the accessions database and shared with the GIS specialist, labeling coordinator, and curators.


Key Garden competencies/behaviors desired

  • Communicates in a manner that gains the trust and support of others at all levels.
  • Works effectively with others despite differences of opinion and style; builds alliances.
  • Has a tolerance for opposing points of view.
  • Strives for collaboration. Works cooperatively, as a positive contributor to the team.
  • Demonstrates a positive attitude and shows kindness in all workplace interactions.
  • Makes decisions appropriate for level of responsibility.
  • Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
  • Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
  • Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
  • Recognizes problems, constructively identifies and articulates solutions.
  • Picks up garbage when it is seen regardless of position.
  • Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
  • Is welcoming of new hires.

Our ideal candidate will have the following:

  • Bachelor of science in horticulture, ornamental horticulture, floriculture, or agriculture, with a horticulture emphasis or closely related major.
  • Previous experiences workin with BRAHMS relational database or other plant records database software.
  • Previous work experience in a dynamic office environment with a diverse group of staff and volunteers.
  • Three years' previous related experience.
Physical Demands: 
Mixed office and outdoor setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, and fax machines. Some requirements for lifting, pushing, or pulling items less than 30 pounds. Ability to work outdoors in USDA climatic Zone 5.
Why Apply?: 

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

In accordance with Title IX of the Education Amendments Act of 1972, the Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX coordinator should you have questions or concerns.