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Intern Program Manager

Requisition Number: 
Conservation Training
Job Status: 
The Chicago Botanic Garden seeks to hire a science intern program manager to oversee our college and post-graduate internship programs, including the Conservation and Land Management Internship Program ( and the Chicago Botanic Garden's Research Experiences for Undergraduates Program ( The CLM and REU Programs represent the Garden’s broadest efforts to recruit, train, and engage current and recent graduates in the fields of conservation biology, ecology, botany, wildlife biology, and natural resource management. We are looking for an enthusiastic, outgoing, detail-oriented person to manage the Garden’s nationally recognized science training programs for undergraduate and recent college graduates by carrying out the responsibilities listed below.
Duties and Responsibilities: 

Responsibilities include, but are not limited to the following:

Grant/Contract Application, Implementation and Reporting

  • Work with local and national partners to identify and pursue funding opportunities
  • Assist with the writing of grant/contract proposals and other funding opportunities with the Garden's government grants manager
  • Coordinate with relevant staff in Government Grants/HR/Payroll/Accounting to ensure compliance with all terms of grants and contracts
  • Analyze data and assist with the writing and review of monthly, quarterly, and annual reports

Management of Programs

  • Serve as first point of contact for interns, mentors, Garden departments and federal partners of both programs
  • Work with local (REU: Garden scientists, staff, and graduate students) and national biological professionals (CLM: federal biologists) who serve as mentors
  • Coordinate with the Garden's conservation science information manager to update program databases and websites annually and as needed when programs are active
  • Advertise and coordinate recruitment efforts
  • Organization and evaluation of applications
  • Coordinate with local and national partners to hire CLM interns and REU students
  • Collect and process employment paperwork for CLM interns and REU students
  • Oversee payroll data collection and time and effort reporting
  • Oversee social media and blog postings
  • Coordinate the REU/CLM week-long training workshop and weekly REU professional development trainings
  • Annually update program policies and procedures
  • Coordinate with internal Garden programs and offices (College First, Camp CBG, Veteran Intern Program, Communications) and local partners (REU: Field Museum and Morton Arboretum)
  • Other departmental administrative duties as assigned; these may include making travel arrangements, booking meeting rooms, assisting visitors, etc.

Key Garden competencies/behaviors desired:

  • Communicates in a manner that gains the trust and support of others at all levels.
  • Works effectively with others despite differences of opinion and style; builds alliances.
  • Has a tolerance for opposing points of view.
  • Strives for collaboration. Works cooperatively, as a positive contributor to the team.
  • Demonstrates a positive attitude and shows kindness in all workplace interactions.
  • Makes decisions appropriate for level of responsibility.
  • Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
  • Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
  • Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
  • Recognizes problems, constructively identifies and articulates solutions.
  • Picks up garbage when it is seen on Garden grounds regardless of position.
  • Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
  • Is welcoming of new hires.

Our ideal candidate will have the following:

  • Minimum of master's degree in ecology, evolution, botany, biology, or a related field, or bachelor’s degree with three to five years of relevant experience/education
  • Passion for science education, training, outreach, research, and botany
  • Ideally, experience managing science training programs for undergraduate or recent graduates in conservation, biological sciences, and/or land management, or keen interest in and desire to build these skills
  • Excellent writing and verbal communications skills
  • Excellent organizational, computer, and problem-solving skills. Must be well-versed in the use of Microsoft Office Suite (Word, Excel, etc.); experience with databases and data management are preferred
  • Ability to maintain confidential information
  • Experience coordinating and managing multiple, shifting priorities
  • Ability to work independently and as part of a team
Physical Demands: 
Office setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, and fax machines. Some requirements for lifting, pushing, or pulling items less than 30 pounds. Occasional training in outdoor settings (the manager will assist with developing and implementing training for the CLM and REU interns, which may involve plant identification, monitoring and inventorying techniques and other field-based exercises).
Why Apply?: 

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.

In accordance with Title IX of the Education Amendments Act of 1972, the Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX coordinator should you have questions or concerns.