Events Coordinator

Requisition Number: 
Visitor Events and Programs
Job Status: 
To implement and assist with a variety of events and shows within the Visitor Events & Programs department at the Chicago Botanic Garden. This is a seasonal full-time position starting in May and anticipated to end in August or September.
Duties and Responsibilities: 

In this role, you will be responsible for the following: 

  • Work assigned weekday evenings and select weekends for the Summer Evening Concert Series and Flower Shows. Your role at these events include set-up/strike of signage, load-in/out of bands or vendors, and serving as the on-site coordinator for the respective program.
  • Coordinate volunteers during programs, if applicable.
  • Assist with other select weekend summer events, as needed.
  • Prepare materials for upcoming events, including set-up memos, signage, and programs.
  • Other projects and duties as assigned.

Key Garden competencies/behaviors desired:

  • Communicates in a manner that gains the trust and support of others at all levels.
  • Works effectively with others despite differences of opinion and style; builds alliances.
  • Has a tolerance for opposing points of view.
  • Strives for collaboration. Works cooperatively, as a positive contributor to the team.
  • Demonstrates a positive attitude and shows kindness in all workplace interactions.
  • Makes decisions appropriate for level of responsibility.
  • Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
  • Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
  • Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
  • Recognizes problems, constructively identifies and articulates solutions.
  • Picks up garbage when it is seen regardless of position.
  • Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
  • Is welcoming of new hires.

Our ideal candidate will have the following:

  • At least one year of customer service experience or comparable
  • Strong interpersonal, organizational, and communication skills
  • Ability to work independently and part of a team in a fast-paced setting
  • Be a positive Chicago Botanic Garden representative and solve problems as necessary
  • Ability to take initiative and be comfortable interacting with a diverse group
  • Ability to operate basic office equipment
  • Strong customer service skills, efficient problem solver, adaptable to a variety of situations
  • Candidate should be available to work May through August or September. Programs continue to run through October on the weekends if candidate’s schedule allows continued work. The shift is typically Monday through Thursday, 3:30 – 9 p.m. and weekends—Saturdays and/or Sundays during the day, depending on needs and events.


Physical Demands: 
• Position requires periods of walking, standing, and lifting lightweight (primarily signs/sign holders—no more than approximately 15 pounds). • Ability to work outdoors in various weather conditions.
Why Apply?: 

Seasonal positions generally have an assignment that are less than 9 months. Seasonals are offered a multitude of benefits which may include paid holidays with an additional generous flat amount premium for working on an actual holiday, Life Time Fitness subsidized discount, Garden Membership, Complimentary General Admission to other Cultural  Institutions such as the Art Institute and the Shedd, complimentary tickets to special Garden events (e.g. Orchid Show, Night of 1000 jack-o lanterns) special employee plus guest events, and more.

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

In accordance with Title IX of the Education Amendments Act of 1972, the Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX coordinator should you have questions or concerns.