Coordinator, Visitor Events & Programs

Requisition Number: 
Visitor Events & Programs
Job Status: 
Reports to: 
Manager, Visitor Events & Programs
To support planning and implementation of public events that attract current and new audiences to the Garden and enhance the visitor experience while adhering to established Garden standards. This is a year-round, full-time position working Monday through Friday, 8:30 a.m. to 4:30 p.m.
Duties and Responsibilities: 

In this role you will be responsible for the following: 

  • Support yearly schedule for events, festivals, and programs planned by institution.
  • Deliver high-quality, friendly, and efficient customer service to Garden visitors during events as part of the event team, along with the Visitor Services department.
  • Assist in managing the American Flower Show series through reserving space, drafting contracts, and coordinating and executing plans for the various plant societies that use space at the Garden for their respective shows and sales.
  • Research ideas for new, expanded, or refinements to existing departmental programs that support the Garden’s overall mission.
  • Research and secure elements of events such as in-kind donations, vendors, and performers.
  • Create and disseminate fact sheets, set up memos, and production and staffing schedules.
  • Work closely with the associate vice president, Visitor Events & Programs, on the large events/exhibitions that she manages.
  • Be ready to assist or be the lead for one-off projects such as themed seasons that include exhibitions and programming.
  • Responsible for submitting, adhering to, and tracking respective project budgets.
  • Maintain and evaluate statistics on assigned events; facilitate wrap-up meetings and provide event wrap-up reports.
  • Assist department staff in other areas as needed.

Key Garden competencies/behaviors desired:

  • Communicates in a manner that gains the trust and support of others at all levels.
  • Works effectively with others despite differences of opinion and style; builds alliances.
  • Has a tolerance for opposing points of view.
  • Strives for collaboration. Works cooperatively, as a positive contributor to the team.
  • Demonstrates a positive attitude and shows kindness in all workplace interactions.
  • Makes decisions appropriate for level of responsibility.
  • Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
  • Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
  • Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
  • Recognizes problems, constructively identifies and articulates solutions.
  • Picks up garbage when it is seen regardless of position.
  • Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
  • Is welcoming of new hires.




Our ideal candidate will have the following:

  • Bachelor of science or bacheor of arts degree
  • One year's previous experience working in the area of events planning, live production, and marketing preferable.
  • Ability to work indoors and outdoors in various weather conditions.
  • Flexibility to work some weekends and evenings for certain events.

*The Chicago Botanic Garden requires all existing employees to be fully COVID-19 vaccinated by October 15, 2021; hires after this date must be fully vaccinated upon hire or may request a medical/religious exemption after an offer is extended.*

Physical Demands: 
Office setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, and fax machines. Some requirements for lifting, pushing, or pulling items less than 30 pounds.
Why Apply?: 

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.

The Chicago Botanic Garden is a M/F, Disabled, and Vet EEO/AA Employer.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

In accordance with Title IX of the Education Amendments Act of 1972, the Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX coordinator should you have questions or concerns.