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Coordinator, Visitor Events & Programs

Requisition Number: 
Visitor Events & Programs
Job Status: 
Support planning and implementation of public events that attract current and new audiences to the Garden and enhance the visitor experience while adhering to established Garden standards.
Duties and Responsibilities: 

In this role you will be responsible for the following: 

  • Support yearly schedule for events, festivals, and programs planned by the Garden.
  • Deliver high quality, friendly, and efficient customer service to Garden visitors during events as part of the event team, along with Visitor Services department.
  • Research ideas for new or expanded programs or refinements to existing departmental programs that support the Garden’s overall mission.
  • Research and secure elements of events such as in-kind donations, vendors, and performers.
  • Create and disseminate fact sheets, set-up memos, and production and staffing schedules.
  • Work closely with the associate vice president of Visitor Events & Programs on the large events/exhibitions that she manages.
  • Responsible for submitting, adhering to, and tracking project budgets.
  • Maintain and evaluate statistics on assigned events. Facilitate wrap-up meetings and provide event wrap-up reports.
  • Assist department staff in other areas as needed.


Key Garden competencies/behaviors desired

  • Communicates in a manner that gains the trust and support of others at all levels.
  • Works effectively with others despite differences of opinion and style; builds alliances.
  • Has a tolerance for opposing points of view.
  • Strives for collaboration. Works cooperatively, as a positive contributor to the team.
  • Demonstrates a positive attitude and shows kindness in all workplace interactions.
  • Makes decisions appropriate for level of responsibility.
  • Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
  • Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
  • Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
  • Recognizes problems, constructively identifies and articulates solutions.
  • Picks up garbage when it is seen regardless of position.
  • Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
  • Is welcoming of new hires.

Our ideal candidate will have the following:

  • B.S. or B.A.
  • One year of previous experience working in the area of events planning, live production, and marketing preferable.
  • Ability to work indoors and outdoors in various weather conditions.
  • Flexibility to work some weekends and/or evenings for events.
Physical Demands: 
Office setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, and fax machines. Some requirements for lifting, pushing, or pulling items less than 30 pounds.
Why Apply?: 

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.

In accordance with Title IX of the Education Amendments Act of 1972, the Chicago Botanic Garden does not discriminate on the basis of sex in its programs or activities, including in employment or admissions. Please call (847) 835-8264 to contact our Title IX coordinator should you have questions or concerns.