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Membership Sales and Visitor Experience Assistant

Requisition Number: 
Membership Sales
Job Status: 
The assistant will support all aspects of Membership Sales and Visitor Experience on-site including sales of memberships, membership upgrades, donations, visitor event and program tickets, registrations for various Joseph Regenstein, Jr. School of the Chicago Botanic Garden programs, and Garden information.

The assistant will enhance the member/visitor experience by providing five-star customer service.

Duties and Responsibilities: 

In this role you will be responsible for the following:

  • Serve as membership salesperson/customer service representative at the Visitor Center. Efficiently handle all desk tasks, including the sale of new memberships, renewal of current members, customer service, database look up, event ticket sales, general information questions, and follow up when required.
  • Serve as onsite donor sales contact/customer service representative at the Visitor Center. Efficiently handle development-related desk tasks, including Annual Fund donations in the form of contributions, new and renewing Donor Level memberships, tributes, customer service, knowledge of database, and general Garden-related information for both questions and follow-up when required.
  • Assist in day-to-day operational procedures, including daily revenue reports, cash handling, the opening and closing of all systems, including the cash register and the computerized network.
  • Monitor all Garden alarms and emergencies in conjunction with Garden security including the following:
    • 911 calls
    • Fire, elevator, and bonsai alarms
    • Weather alerts and notifications to staff
  • Assist the coordinator and associates in stocking/inventory control and other duties/projects as assigned
  • Assist in implementation of volunteer projects
  • Participate in all member and sales events
  • In a friendly manner, proactively and professionally answer questions and provide directions concerning classes, exhibitions, shows, and gardens
  • Greet visitors in a friendly, attentive way and address their needs promptly. Develop a proficiency in Garden information and literature, resources available, and desk procedures.
  • Monitor visitor materials and displays in and around the Visitor Services Information Desks. Maintain the cleanliness and appearance of each area.
  • Maintain strong team relationship with Member and Donor Services and establish good working relationships with Visitor Operations, the call center, custodial, and outsourced food and retail operations.

Our ideal candidate will have the following:

  • Experience in sales and customer service
  • The ability to interact positively with all customers including members, donors, potential donors, and co-workers in a professional and friendly manner. A customer is defined as any person you come in contact with—in person, via the telephone, or e-mail.
  • The flexibility to work weekend days, some holidays, some evenings, and to flex hours when necessary for proper front-line coverage
  • Experience with nonprofit membership and/or development a plus
  • Microsoft Office skills
  • Database software experience—Raiser's Edge and Patron's Edge preferred
  • The ability to handle cash and credit card receipts with integrity
Physical Demands: 
Office setting. Frequent sitting, standing, walking, bending, listening, speaking, and keyboarding. Use of office equipment including computers, telephones, copiers, scanners, fax machines. Some requirements for lifting, pushing, pulling items less than 30 pounds.
Why Apply?: 

Come work in a setting that is like no other as you support our mission: We cultivate the power of plants to sustain and enrich life. Take the first step toward being one of the employees who make the Garden one of the treasures of the Forest Preserves of Cook County. Apply today. Please note that applicants who do not meet the required qualifications will not be considered.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and qualifications required of personnel so classified.